Document Management Specialists
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
29 alternate job titles:
Business Records Manager
Certified Document Imaging Architect
Content Specialist
Content Strategist
Credentialing Coordinator
Credentialing Manager
Document Control Clerk
Document Control Coordinator
Document Control Manager
Document Control Specialist
Document Controller
Document Imaging Specialist
Document Management Consultant
Document Management Specialist
Document Management Technician
Document Processor
Document Specialist
Documentation Analyst
Documentation Specialist
ECM Consultant (Enterprise Content Management Consultant)
Electronic Content Manager
Enterprise Records Analyst
Knowledge Management Specialist
Record Systems Analyst
Records and Information Management Consultant (RIM Consultant)
Records and Information Management Specialist (RIM Specialist)
Records Manager
Records Specialist
Records Technician
Salary Information
Document Management Specialists: $108,970 (median) per year.
Starting salary (10th percentile).
Required expreience: Varies by Company
Data source: U.S. Bureau of Labor Statistics
Daily Tasks & Responsibilities
| Task Description | Category |
|---|---|
| Monitor operational activities to ensure compliance with regulations or standard operating procedures. | Maintenance |
| Monitor the security of digital information. | Maintenance |
| Update knowledge about emerging industry or technology trends. | Maintenance |
| Develop testing routines or procedures. | Development |
| Develop procedures for data entry or processing. | Development |
| Develop performance metrics or standards related to information technology. | Development |
| Retrieve information from electronic sources. | General |
| Recommend changes to improve computer or information systems. | General |
| Prepare instruction manuals. | General |
| Document technical specifications or requirements. | General |
| Document operational procedures. | General |
| Provide technical support for software maintenance or use. | General |
| Collect data about customer needs. | General |
| Prepare data for analysis. | General |
| Implement security measures for computer or information systems. | General |
| Assess the cost effectiveness of products, projects, or services. | Analysis |
| Analyze costs and benefits of proposed designs or projects. | Analysis |
| Analyze data to identify or resolve operational problems. | Analysis |
| Develop procedures for data management. | Management |
| Manage documentation to ensure organization or accuracy. | Management |
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Technology Requirements
| Technology | Description |
|---|---|
| Microsoft Excel | Spreadsheet software |
| Microsoft Office software | Office suite software |
| Microsoft Outlook | Electronic mail software |
| Microsoft PowerPoint | Presentation software |
| Microsoft SharePoint | Document management software |
| Microsoft Word | Word processing software |
| Adobe Acrobat | Document management software |
| Adobe InDesign | Desktop publishing software |
| Adobe Photoshop | Graphics or photo imaging software |
| Apache Tomcat | Web platform development software |
| Autodesk AutoCAD | Computer aided design CAD software |
| Dassault Systemes SolidWorks | Computer aided design CAD software |
| Extensible markup language XML | Enterprise application integration software |
| Hypertext markup language HTML | Web platform development software |
| IBM WebSphere MQ | Cloud-based management software |
| Linux | Operating system software |
| Microsoft .NET Framework | Development environment software |
| Microsoft Dynamics | Enterprise resource planning ERP software |
| Microsoft Project | Project management software |
| Microsoft Visio | Process mapping and design software |
| Microsoft Visual Basic | Development environment software |
| Microsoft Windows | Operating system software |
| Oracle Java | Object or component oriented development software |
| Oracle SQL Developer | Development environment software |
| Perl | Object or component oriented development software |
| UNIX | Operating system software |
| Ademero Content Central | Document management software |
| Adobe Dreamweaver | Web page creation and editing software |
| Advanced Processing and Imaging OptiView ECM | Document management software |
| Alfresco Software Alfresco | Document management software |
| Apache Groovy | Object or component oriented development software |
| Apple Final Cut Pro | Video creation and editing software |
| Autonomy iManage WorkSite | Document management software |
| Business process management BPM software | Enterprise resource planning ERP software |
| CAPSYS Capture | Analytical or scientific software |
| Cabinet NG CNG-SAFE | Document management software |
| Central Desktop | Project management software |
| Computhink ViewWise | Document management software |
| Conarc iChannel | Document management software |
| DB Tech RAS | Document management software |
| Day Software CQ5 Web Content Management | Document management software |
| Doc.It DM | Document management software |
| DocuSign eSignature | Document management software |
| Document imaging software | Document management software |
| Document indexing software | Document management software |
| Document management system software | Document management software |
| EMC Captiva | Analytical or scientific software |
| EMC Document Sciences xPression | Document management software |
| EMC Documentum | Document management software |
| Enterprise report management ERM software | Document management software |
| Ever Team EverSuite Content Management | Document management software |
| Fabasoft Folio | Document management software |
| File system software | Filesystem software |
| FileHold Systems FileHold | Document management software |
| FileVision | Document management software |
| Google Ads | Sales and marketing software |
| Google Meet | Video conferencing software |
| Google Sites | Web page creation and editing software |
| Hewlett Packard Exstream Dialogue | Document management software |
| Hyland Software OnBase | Document management software |
| IBM BPM Blueprint | Enterprise resource planning ERP software |
| IBM FileNet Content Manager | Content workflow software |
| IBM MVS | Operating system software |
| IBM Notes | Electronic mail software |
| Laserfiche Rio | Document management software |
| Microsoft Office Document Imaging | Analytical or scientific software |
| Newgen Software Technologies OmniDocs | Document management software |
| Objectif Lune PlanetPress Suite | Document management software |
| Objective Electronic Document Management | Document management software |
| Office Gemini Diamond Vision | Analytical or scientific software |
| Open Text Web Solutions | Document management software |
| OpenDocMan | Document management software |
| Optical character recognition OCR software | Optical character reader OCR or scanning software |
| Oracle PeopleSoft Financials | Enterprise resource planning ERP software |
| Oracle Universal Content Management | Document management software |
| Oracle WebLogic Server | Application server software |
| PTC Creo Parametric | Computer aided design CAD software |
| Pegasystems SmartBPM | Enterprise resource planning ERP software |
| Perceptive Software ImageNow | Analytical or scientific software |
| Personable Workflow DMS | Document management software |
| Records management software | Document management software |
| SAP BusinessObjects Data Integrator | Enterprise application integration software |
| SAP DMS | Document management software |
| SAP ERP Financials | Enterprise resource planning ERP software |
| SAP PowerBuilder | Object or component oriented development software |
| Saperion ECM | Document management software |
| Skype | Desktop communications software |
| Systemware | Document management software |
| Thomson Reuters FileCabinet CS | Document management software |
| Thomson Reuters GoFileRoom | Content workflow software |
| Treeno Software Treeno Content Server | Document management software |
| Unified modeling language UML | Requirements analysis and system architecture software |
| Version control software | File versioning software |
| WeVideo | Video creation and editing software |
| Westbrook Fortis | Document management software |
| Xerox DocuShare | Document management software |
| Xythos Enterprise Document Management Suite | Document management software |
| Google Analytics | Data mining software |
| IBM DB2 | Data base user interface and query software |
| Microsoft Access | Data base user interface and query software |
| Microsoft SQL Server | Data base user interface and query software |
| Teradata Database | Data base management system software |
| File compression software | Data compression software |
| FileMaker Pro | Data base user interface and query software |
| SAP Business Objects | Data base reporting software |
| Vertafore ImageRight | Data base user interface and query software |
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Relevant Certifications
Industry certifications that may be valuable for this career role:
| Certification | Issuing Organization | Practice Test |
|---|---|---|
| ACDIS CDI Apprenticeship | Association of Clinical Documentation Improvement Specialists | Not Available |
| Certified Clinical Documentation Specialist | Association of Clinical Documentation Improvement Specialists | Not Available |
| Certified Clinical Documentation Specialist-Outpatient | Association of Clinical Documentation Improvement Specialists | Not Available |
| Certified Collection Management Professional | Defense Intelligence Agency PMO | Not Available |
| Certified Documentation Expert Outpatient | American Academy of Professional Coders | Not Available |
| Certified Documentation Improvement Practitioner | American Health Information Management Association | Not Available |
| Certified Healthcare Documentation Specialist | Association for Healthcare Documentation Integrity | Not Available |
| Certified Records Analyst | Institute of Certified Records Managers | Not Available |
| Certified Records Manager | Institute of Certified Records Managers | Not Available |
| CompTIA Cloud Essentials | Computing Technology Industry Association (CompTIA) | Not Available |
| Construction Documents Technologist | Construction Specifications Institute | Not Available |
| Disaster Recovery Professional | EC-Council | Not Available |
| EC-Council Certified Incident Handler | EC-Council | Not Available |
| IBM Certified Deployment Professional - FileNet P8 V5.5.3 | IBM Corporation | Not Available |
| SAP Certified Application Associate - SAP S/4HANA Cloud (public) - Asset Management Implementation | SAP America, Inc. | Not Available |
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